Additional Academic Information

Additional Academic Information

Application for Graduation

Graduating students must file an application for graduation at the start of each term/semester. This is to evaluate the student's academic records. "No Application, No Graduation" policy is strictly implemented. The student must also be currently enrolled when applying for graduation.

Procedures for filing of Application for Graduation:

1. Fill out the application for graduation form (http://our.upou.edu.ph/student/pdf/application_for_graduation_v2015.pdf).

2. Submit the form at your Learning Center or email it directly to the Faculty Office at the start of each term/semester. Refer to the Academic Calendar for the deadline for filing.

3. The list of names is compiled by the Faculty Office and will be presented during the Faculty Council Meeting, ExeCom Meeting, and lastly, during the University Council meeting.

4. The final list of graduates will come out after the deliberation during the University Council meeting and approval of the Board of Regents. Refer to the Academic Calendar for the schedule of the meetings.

5. Once approved by the BOR, the graduating student will receive a graduation pack that includes congratulatory letter, request for TOR (http://our.upou.edu.ph/student/pdf/REQUEST_FOR_DOCUMENTS- UPDATEDversion.pdf) and University Clearance Form (http://our.upou.edu.ph/student/pdf/Clearance_form_Rev_Nov_2016.pdf). The documents are both mailed and emailed by the OUR.

Filing for University Clearance

Graduating students and students who are transferring to another school (Honorable Dismissal) must file for a University Clearance. To do this, you must accomplish the following:

● Fill out the University Clearance Form (http://our.upou.edu.ph/student/pdf/Clearance_form_Rev_Nov_2016.pdf).

● Submit the form to your Learning Center.

● The Faculty Secretary will email you for clarification of your purpose and sign the clearance.

● FICS forwards the clearance to the Vice Chancellor for Finance and Administration and OUR for the issuance of official documents such as transcripts, diplomas, honorable dismissal, and certificate of transfer credentials.

Graduation with Honors

At UPOU, graduate students can also graduate with honors as follows: 

    Chancellor’s List: GWA of 1.00 – 1.14

Dean’s List: GWA of 1.15 – 1.24

Specific to the Faculty of Information and Communication Studies (FICS), the year's top graduate of the program is also conferred the Excellence Award.

Note: The official list will be released by the OUR, and will be checked and verified by the FICS Faculty Secretary before the UPOU Graduation. Please wait for the official announcements through communication channels.

Retention Policy

The MIS Program shall abide by the retention rules of the University that apply to the master's program.

Residency Requirements

The MIS Program has a Maximum Residency Rule (MRR) of 7 years.

If the student has not yet completed his/her degree within 7 years, the student should make a letter of request to waive his/her MRR through the Faculty Office (this can be done through email).

Prof. Joyce Vega

Secretary to the Faculty

Faculty of Information and Communication Studies fics-secretary@upou.edu.ph

This request is subject to the evaluation of the Program Chair and the Dean.

Note: Only students continuing their capstone project after completing all core courses and elective courses can apply for residency. In case a student will not enroll in the current semester but still have remaining courses to take, they can file their Leave of Absence instead. Please see Filing for Leave of Absence for more details. Similarly, students who are not enrolled in any subject but who want to complete an “EXT” or remove a grade of “4” must also enroll for residence. 

Registration for Residence and LOA should be done during the registration/enrollment period. 

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